How do you allocate resources effectively? This is one question that every construction manager needs to know, or at least try to answer. Keep reading to learn how you can efficiently allocate resources to a project.

Efficient resource allocation is a prerequisite for the successful implementation of projects. It helps you find the best tools that fit your construction project. Unfortunately, some contractors don’t understand resource allocation processes.

When poorly managed, resources can be either over-allocated or under-allocated. And that might affect your productivity. According to a report by PMI, inadequate resource forecasting, and resource dependency are the primary causes of project failures.

As a construction manager, you need to know all the technical aspects of resource allocation and management. Thankfully, you’ll learn what resource allocation entails and the tips to implement resource allocation methods effectively.

What is Resource Allocation?

Simply put, resource allocation is the use of available resources to keep construction moving. As the project manager, you have to find the best resources for your project, allocate them to your team, and monitor their usage.

Notably, there are various types of resources. Right from the people you work with, the tools and equipment you use, to the materials and supplies you need. Any construction project needs resources, and you should know how to manage them.

When you allocate the resources properly, you’ll effectively maximize their benefits and increase your company’s productivity. Thankfully, there are many tools with advanced features for resource allocation.

Such software tools have calendars, custom reports, and time trackers to allocate resources in construction efficiently. That makes it easier to track and manage your resources, boost the morale of workers, and improve your project outcomes.

With the right strategies, you can also overcome the challenges associated with poor resource allocation. Here are some of the challenges you need to know first.

  • Project dependencies and uncertainties
  • Change in project scope, budget, and timeline
  • Running multiple projects simultaneously using the same resources

Resource Allocation Process: How to Allocate Resources Effectively

Proper resource allocation is essential in all construction projects. Here are some ways to help you use the available resources to implement your projects successfully.

1.    Define the Project Scope

You need to know the scope of a construction project before allocating the resources. Is it a small or big project? And how long will it take? Generally, a project scope entails project goals, costs, tasks, deliverables, and deadlines.

Once you’ve defined the project scope, you can decide which resources go where. It will also be easier to determine the number of resources needed to finish the project. The more comprehensive the project scope, the easier it becomes to allocate resources.

2.    Know Your Team

As a construction manager, you need to understand the people you’ll be working with to complete the project successfully. Review the skills of each employee in your company to identify the ones to involve in the project.

Thankfully, some construction management software has tools that can match workers with particular tasks. With such tools, you can also evaluate your team’s workload and make necessary adjustments. Make sure you don’t overburden the employees.

3.    Figure Out Potential Risks

Construction projects involve many moving parts. You become more vulnerable to risks, such as construction delays, negative client reviews, and competing projects. Notably, such issues can negatively impact resource allocation.

So, how can you mitigate the risks? Review your resources and adjust bookings where necessary. You can either extend or cut the existing bookings, or even delete some. If the need to reallocate resources arises, consider doing it.

4.    Make Good Use of Time

Time is a valuable resource in any construction project, and that’s why you should know how to track and manage time. Thankfully, there are ways to improve time tracking in a project, including the use of construction time tracking apps and tools.

As the project manager, find out the amount of time required to complete each task. Ask your team also to track their time. You can also add working hours to improve resource allocation. Ensure the resources don’t take more time than expected.

5.    Track Resource Utilization

The primary objective of resource allocation is to improve your team’s productivity. So, you need to figure out how the team uses the resources by tracking resource utilization. Find out the time workers are busy out of the available time.

By measuring resource utilization, you can determine whether your team is maximizing its potential fully or not. Also, compare the project’s resource estimates with the actual values to check for discrepancies. Make adjustments when the need arises.

6.    Avoid Over-Allocation of Resources

Resource over-allocation is a common problem in the construction sector, and it can result in worker burnout. The reason some project managers over-allocate could be poor planning. Unfortunately, over-allocation can compromise the quality of work.

You need to bring in projects on time and work within budgets to avoid over-allocation. Otherwise, your team might lose morale and deliver low-quality work. Say no to more work if you already have enough for your resources.

7.    Invest in Resource Allocation Tools

There are hundreds of software tools that can leverage resource allocation in projects. Thankfully, most of these tools are cloud-based. You can track resources at any time using any device.

With the help of resource allocation tools, you can see how you’ve allocated resources across your calendar. However, you must connect your device to the internet to use cloud-based tools, whether it’s laptops, mobile phones, or tablets.

8.    Evaluate Resource Reports 

Many changes usually occur amidst construction, which can interfere with your plans. So, generating resource reports can be the best way to know where you’ve reallocated the resources during the changes.

With resource reports, you can gain insights into your team’s workload and resource utilization. You’ll get to know if the workers are overworked or not. Also, you can use the report to monitor project progress.

Aside from these valuable points, Bridgit lists 9 tips on how to achieve effective resource allocation in construction management in its guide.

Final Words

How do you allocate resources effectively? Ensure that you implement all the eight tips highlighted in this guide. Consider investing in resource allocation tools to improve your resources’ visibility, avoid over-allocation, and keep your bookings accurate. Most importantly, you’ll improve your productivity.